Student Transcript Policy

Student Transcript Policy

To comply with Distance Education Accreditation Commission (DEAC) accreditation standards for an online institution, Quantic School of Business and Technology takes measures to verify the academic history of all learners.  Therefore, students are obligated to supply transcripts from all higher education institutions previously attended.  Once transcripts are received, they are reviewed and then verified against self disclosed information on a student’s profile. We can only accept official transcripts from accredited institutions.

Official Transcripts 

An official transcript is an official copy of a student’s educational record at a post-secondary institution.  It usually lists all courses taken, final grades received, credits (and honors) earned, degrees or certifications awarded including corresponding dates of enrollment and completion, and includes the registrar's original signature and/or the original seal of the issuing institution.  They are also commonly referred to as Marksheets, Diploma Supplements, or Higher Education Academic Records (HEAR) documentation. 

Official transcripts must be mailed or emailed directly from the degree-granting institution OR an authorized third party to the Quantic Registrar ([email protected]).  Emailed transcripts should be sent from the office or department designated by the university to issue/ retain student academic records. 

Students must have transcripts submitted from all higher education institutions they previously attended and listed on their student profile for verification purposes. 

Submitting Unofficial Degree Documentation

If a student has graduated from multiple institutions we require official documentation from the school where they earned their highest degree.  We also require that students provide unofficial documentation of degree completion including scans of the certificate/ diploma and academic transcripts/ marksheets to [email protected]

Transcripts and other degree related documents should be saved in PDF format and attached to the email rather than embedded.  Documents should be compiled into one PDF for EACH school, with an identifiable name, and the document should be legible.  Documentation with photos, saved as JPEG or any other inaccessible file format, file sizes over 10MB, poor resolution, missing information, or including any other distracting information to evaluating degrees may require follow up or resubmission of documentation.

Failure to Submit Transcripts

Failure to have required degree documentation submitted by the end of the twelfth week of enrollment will result in an academic hold and if continued delinquency occurs then subsequent removal from the Quantic School of Business and Technology. 

If a discrepancy is found in any submitted documents, the registrar will contact the student to rectify the discrepancy.  In situations where the Quantic School of Business and Technology finds that a student intentionally misrepresented themselves in their application or academic history, the student will be administratively withdrawn from the program.

Transcript Evaluation and Translation 

EVALUATION

Quantic School of Business and Technology requires that our learners have earned a bachelor's degree, its equivalent, or higher from an accredited institution. Any provided degree documentation that does not meet our transcript requirements can be subject to a third party evaluation.  Quantic School of Business and Technology has partnered with Spantran to facilitate evaluation of official transcripts.  We facilitate evaluations to meet accreditation guidelines and maintain program rigor.  If degree documentation is not evaluated at the bachelor’s level, its equivalent, or higher the student will be administratively withdrawn from the program.

TRANSLATION

If a student has access to an evaluated and translated transcript they can request this document to be submitted directly to Quantic School of Business and Technology.  Translated and evaluated transcripts must be submitted by the degree-granting institution itself, the Ministry of Education (or another governing body), a NACES-member, or a trained transcript evaluator fluent in the language of the transcript.  We cannot accept documents emailed/mailed directly from a student. 

If a student is unable to provide translated transcripts, they should contact [email protected].  In general, Quantic requires the Certificate/Diploma and Academic Transcripts/Marksheets to facilitate the evaluation. 

VERIFICATION

If a student can only have unofficial transcripts and degree documentation it will be subject to third party verification and evaluation.  If the documentation does not meet DEAC accreditation guidelines (such as documents cannot be verified, transcripts are from a non-accredited institution, etc…) the student will be asked to have further documentation submitted and potentially be subject to removal.

Document Retention

Official transcripts and degree documentation are retained in perpetuity as a permanent part of a student’s record.

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